Introduction

GENERAL ADMISSION RULES AND REGULATIONS

1. Admission process starts on the date announced by the admission committee and continuous according to the schedule of BISE Malakand/SBB University Sheringal at the relevant levels.
2. In case of availability of online admission facility for a particular level of studies, candidates shall apply online and hard copies of their application forms along with required documents shall be submitted to the college.
3. The application form duly filled by the candidate shall be supported by attested photocopies of the following documents

1. SSC Certificate for admission at any level of studies
2. Detailed Marks/provisional Certificate of the last exam passed.
3. Character certificate issued by the learning institution last attended. Where the candidate has passed the last examination in private capacity such certificate shall be signed by a gazette officer.
4. Domicile certificate
5. Self/father CNIC/Form B
6. Three passport size coloured photographs
7. Quota eligibility certificate in case a candidate applies for a specified quota notified by the government, e.g sports, Disable or Higher education Employees Khyber Pkahtunkhwa (College subsector) Quota etc.
8. Migration certificate for candidates having passed their examination from other than BISE Malakand/SBBU Sheringal.
9. Affidavit as per specimen.

1. Applications which are not registered within due date, whether online or manually, shall not be considered for admission.
2. The principal may keep 10% of the total number of seats in each faculty for 15 days for meritorious students who may not turn up for admission within the prescribed time for admission due to unavoidable circumstances. The minimum marks declaring a candidate as meritorious will be determined by the concerned committee of the college.
3. If a student applies for admission one or more years late (maximum upto three years) the he shall produce an affidavit to the effect that he has not been admitted to any college / institution previously and he is availing the opportunity for admission for the first time.
4. Students passing in supplementary examination are not eligible for admission in the academic year in which he has passed the examination.
5. Students who failed in any class or did not appear in the examination or discontinued their studies are not allowed readmission in the same or lower class.
6. Students failed in one or more subjects are not allowed to take admission in Part-I/Degree classes.
7. Students placed in “E” grad in SSC exam are not allowed admission in 1^st year in any faculty/group. Candidates who obtain less than 45% in the last examination passed are not allowed admission to 3^rd year/Degree Part-I.
8. General conditions as well as conditions specific to particular faculty/group or subject for admission to the intermediate, degree level are those set by the concerned Education or University for the relevant level, faculty or subject.
9. No regular admission in any class is allowed to a candidate who has already passed equivalent examination in another faculty/group or subject.
10. Candidates who fail to confirm their seat by depositing the required fee within the specified period shown on any merit list shall lose their right of admission and his seat will be allotted to the next candidate in order of merit. However, if such candidate(s) turn for admission at a later stage and vacant seats are available then such candidates may be given opportunity before offering admission to next candidate(s) having lower stage on the merit list.
11. A. For intermediate Part-I/1^st year and two years degree Part-I/3^rd year, admissions are awarded on the basis of the following allocations.

i. seventy eight percent (78%) of the total number of seats are reserved for local candidates of the area in which the college is situated. A candidate is defined local to a college if he:

a. is domiciled of district Dir Upper.

b. is child /spouse of an employee of the federal or provincial government serving in the district dir upper.

c. has passed the last exam from a feeding school/college of the area situated in district dir upper.

ii. 10% seats are reserved for candidates of the ares other than district dir upper provided they have obtained A or A¹ or A⁺ grade in the last examination passed.

iii. 5% seats at each level are reserved for the children of the employees of Higher Education Department Khyber Pakhtunkhwa (college subsector) on provincial basis.

iv. 2% seats are reserved for disable candidates on provincial basis.

v. 5% seats are reserved at each level for sports quota on provincial basis. These seats are reserved only for the games which are available and offered by the college.

vi. seats falling vacant under any quota will be allocated to quota for local candidates.

B. one seat in each faculty over and above the allocated total seats is reserved for Afghan Refugees. However, such candidates shall submit their applications through proper channel.

15. Twenty extra marks are warded to Hafiz-e-Quran. Such candidates shall not only support their claim by the relevant certificate but they shall also have to pass the recitation test conducted by the relevant admission committee.

16. Five marks per year are deducted from the obtained marks of a candidate who has passed the last examination in the previous year(s). such procedure is limited for the candidates who failed to get admission during the previous three years consecutive years only.

17. Merit list of sports quota for the game(s) the facility for which is available in the college will be prepared on the basis of performance of candidates in sports, which will be measured as below.

i. Previously Participation Marks

SSC HSSC

a. School/College level certificate 10 15

b. inter District/Zonal certificate 15

c. District Level certificate 20

d. Regional/BISE inter School/Inter Colleges/

DHE Regional level certificate 25 25

e. Inter Board /Provincial certificate 30 30

f. BISE/Other National Level certificate 35 35

Note: candidate having more than one of the above certificates shall be awarded marks of only the highest certificate that he has.

ii. trial marks 65

iii. total sports marks (a+b) 100

iv. students admitted on sports basis shall be required to submit an undertaking that they will actively participate in the college sports team, failing which their admission shall stand cancelled.

18. UPPER AGE LIMIT

A. The upper age limit for admission to various levels/classes, except sports quota, shall be as under and shall be counted with respect to the closing date for receipt of applications for admission to the concerned level or faculty.

1. 1^st year 19 years
2. 3^rd year 22 years

B. for admission on sports quota maximum age shall be considered one year less than the age limits shown above.

19. Age Relaxation

a. Overage candidates (except under sports quota) can apply for relaxation in the upper age limits for upto three years by giving cogent reasons for availing such relaxation. Applications for age relaxation must be submitted before the closing date of submission of application forms, whether online or manual.

b. the provisional admission shall stand cancelled if the relaxation in upper age limit is not granted by the competent authority within 30 days of making such a request.

20. Cancellation of admission

Admission in the college shall be cancelled under the following circumstances.

1. If any information given by the student in his admission form is found to be incorrect at any stage.
2. If a student fails to attend the classes within 10 days of the start of the session.
3. If a student is found to be professional agitator, or has been struck off from any educational institution on disciplinary grounds.
4. If a student is particularly involved in politics.
5. If a student admitted on sports quota either does not submit an undertaking that he will actively participate in the college sports team, or does not participate in the sports activities of the college.
6. On the request of the student provided the request is made within a specified time period notified by the admission committee.

21. Struck off on account of absenteeism

A student who remains absent for more than six consecutive days without approved leave shall be struck off from the college rolls without any notice.

22. Re-Admission

A student whose admission is cancelled or whose name is struck off on the basis of long absence can apply for readmission to the Principal within 15 days of the issue of such notification. The Principal may allow his re-admission on payment of the re-admission fee/ admission fee and any other outstanding dues.

Re-admission for the second time in a current academic session shall not be generally allowed. However, genuine and deserving cases may be submitted to the Director Higher Education on the basis of valid documentary proof with the condition tha the applicant can make up for his shortages and can fulfill the requirement of 75% attendance during the remaining period of the session. Such students shall pay all the Government fees and Pupils Fund except security and BISE/University charges.

23. Change of subject

Change of faculty is not allowed. However, change of subject is allowed subject to the following conditions:

1. The student must apply for change of subject within 21 days of the start of the classes at each level of studies.
2. Change of subject is allowed only within a faculty or group of subjects.

24. Migration

Migration to or from the college may be allowed by the Principals of both the colleges subject to the condition:

1. That the applicant is seeking migration from a college situated beyond 16 kilometer of this college.
2. That the request is based on genuine grounds like parents/spouse transfer, family shifting, family enmity or marriage duly supported by documentary proof.
3. Marks obtained by the candidates in the last examination passed are not less than the minimum marks obtained by a regular student of that class.
4. The migration is within the prescribed time period of BISE Malakand/SBBU Shiringal.

25. Dues/Fee structure

The following dues are charged at the intermediate and two years degree levels

1. Government Dues

1. Hostel Fee

1. Pupils’ Fund

Note: General Fund and Hostel Fund shall increase @ 5% per annum.

1. BISE dues as per their requirement (for 1^st Year)
2. University dues as per their requirement (for 3^rd year)
3. Instructions regarding college dues

1. All dues must be paid in advance by the students seeking admission to the Part-I of their respective courses.
2. 2^nd year and 4^th year students have to deposit all the dues before the commencement of their classes.
3. Roll Numbers of Board/University examinations are issued only when a student clears his dues and has the required number of attendance at his credit.
4. BISE registration Fee and Sports Fee is payable by 1^st year students only.
5. University Registration Fee, Social Work Fee and Sports fee , if any, is payable only by 3^rd year students..
6. Students studying computer science at any level shall pay the computer stationary charges in every year of their studies.
7. Security should be claimed within one month of the termination of the public examination, otherwise it will be forfeited in favor of the government.

26. Fee Concession and Scholarships

1. Deserving student within the ambit of 10% of the total strength are given fee concession.
2. Deserving and meritorious students are also granted financial assistance / prizes from Pupil’s fund.
3. Besides these, scholarships like MORA, Fauji Foundation, and FATA etc are also floated from different agencies.
4. Only one financial assistance is to be availed at one time.
5. Any of the above privileges is withheld in case a student is short of the required attendances, remain willfully absent from the class-tests or internal examinations or shows poor result.

27. Uniform

Winter: white Shirt and shalwar with Navy blue coat and /or cardigan and black shoes and socks.

Summer: white shirt and shalwar with black shoes

Note: the college administration reserves the right to prevent any student dressed in improper uniform from entering into the college premises. College uniform is obligatory for all students.

28. Minimum required class attendance

At least 75% attendance of the delivered lecturers is compulsory for a student in theory and practical classes in each subject. Students falling short of 75% attendance in any subject shall not be allowed to take the annual public examination of the board/university.

29. Identity cards

The college identity card is issued to all students within fifteen days of their admission. It is binding upon every student to obtain the college identity card and display it on their chest during the college hours. In case of loss or spoilage, a duplicate identity card is issued on payment of a fine of Rs. 50/-

30. Social Work

Some work of social welfare for at least three weeks during two academic years is must for the degree students. Social work may include cleanliness and beautification of an area, look after the play grounds and lawns or some other assignments of social interest inside / outside the college premises.

31. Proctorial system

The college has a Proctorial board which helps the Principal in enforcing discipline in the college. It consists of members of the teaching staff and student monitors and is headed by the Chief Proctor. Every year, students bearing good moral conduct are slected to work as Proctorial monitor. The Proctorial board is responsible for complete discipline and law and order in the college campus. Rules framed by the Proctorial Board are binding on all students.

32. Examination

Monthly tests and pre-board/university examinations are held for assessment of the students. The average of these examinations will be sent to board/university as internal assessment of the student. Students are not eligible to appear in the board/university examination until they have qualified the internal examination.

33. Sports

The college is fortunate in having spacious playgrounds in its vicinity where a number of games are played which include football, volleyball, cricket, tennis, badminton and basketball etc. sports competitions are held annually among the students of the colleges. Besides, the students also participate in the board/university tournaments every year.

34. Hostel

The college has two hostels, which meet, to a certain extent, the growing needs of the students. These hostels provide accommodation to about____ students in all. Accommodation in the hostel is a privilege and a right. Hostels accommodations being limited, be provided to the students strictly on merit basis. Enrollment of student in the college does not confer on him any right to claim hostel accommodation. Boarders will have to strictly obey the hostel rules and regulations framed by the college.

35. Library

The college has a very rich Library, containing books in almost all of the subjects. Every student and staff member can open a page / account with the librarian for issuance of books to himself from the library. Books are issued from the library between 9:00 am to 12:00 pm. Reference books cannot be issued. These can only be studied in the library. Dailies and periodicals cannot be issued. All the members of library are bound to follow rules and regulation framed by the college/Librarian of the college.

36. Magazine

The college is providing the facility of literacy journal of the college “Lawari” named after famous lawari pass in the north of the district. The magazine contains articles, information and literacy stuff of the students/teachers. The publication of the magazine is however subject to the availability of adequate materials contributed by the staff and students of the college.

37. Tutorial system

The college provides guidance to its students under the tutorial system. All the students of the college are divided into small groups. Each group is placed under the care of a member of the teaching staff (called tutor). The tutorial system works under the supervision of a senior staff member (called chief tutor). Tutorial meetings of 40 minutes duration are held once in a week. In this meeting the tutor provide guidance to their students on curricular and co-curricular activities.

38. College timing

1^st March to 30^th April 08:30 A.M

2^nd May to 15^th September 08:00 A.M

16^th September to 31^st October 08:30 A.M

1^st November to 24^th December 09:00 A.M

39. Fines

Non-payment of dues Rs. 3/-per day

Absence Rs. 1/-per period

Guidance group absence Rs. 2/-per period

Science practical absence Rs. 2/-per period

Late return of the Library book Rs. 1/-per day

Without uniform Rs. 10/-per day

Special fine from Rs. 100/- to Rs. 5000/-

40. Code of conduct

It is binding upon every student of the college to follow the following rules and regulation:

1. Every student is bound to observe the religious obligations and to show tolerance for other religions, beliefs, customs and traditions. Promoting communal, regional and religious disharmony among students or college staff is strictly prohibited.
2. Every student has to be loyal to the ideology of Pakistan and is not allowed to commit any actions which may damage the honor and integrity of the motherland.
3. Every student has to demonstrate tolerance, patience and politeness in his dealing with teachers and fellow students.
4. Every student should respect the college teachers and college administration and abide by the rules and regulations introduced from time to time. Any form of harassment of any student or other employee of the college or visitor is strictly prohibited.
5. Every student should pledge to keep his mind and body clean and must demonstrate good manners and should develop the sprit to help and serve his fellow students.
6. Every student must receive his education keenly and participate in sports and co-curricular activities with honesty and sincerity.
7. Every student must take care of the public and college property and persuade others to do so.
8. Every student, for any personal concern, has to directly contact the concerned incharge. Improper interference in the academic, administrative, sporting, social or other activities is strictly prohibited.
9. Every student shall regularly observe the college and class timing and shall ensure his regular presence in the classes such that his attendance shall not fall short of the required attendances of the public examining bodies.
10. Every student shall regularly take class tests and home examinations.
11. Every student must come to the college in the college prescribed uniform.
12. Every student must provide correct information to the college administration, whenever required.
13. Every student must observe all the rules regulations related to the class-room, common room, library, lawns, playground and hostels.
14. Every student must abstain himself from using unfair means in the class tests, home examination and public examination.
15. Smoking, consuming or possessing alcoholic drinks or other intoxicants, gambling, possessing or using any weapons in the college premises and unauthorized audio/video recording/photography is strictly prohibited.
16. Every student shall pay all the college, board, university dues well in time.
17. Taking part in politics and wearing of any badge or cap of political parties/federations within the college premises is strictly prohibited.
18. Display of any sort of poster/banner in the college building or boundary wall is not allowed.
19. No student shall facilitate unauthorized entry of any person into the campus or unauthorized occupation of any portion of college premises, including hostels either himself or by any person.
20. Every student shall observe the cultural and social norms of the society.
21. Parents/guardians of the regular students and ex-students can visit the college after 11:00 A.M for any official work.

41. Accountable irregularities

Students are required to observe and maintain a reasonable standard of conduct. Any act of misconduct committed by a student inside or outside the campus shall mean the violation of the college discipline resulting in penalties of different intensities including expulsion, rustication or struck-off from the college.

Committing any or more of the following will be considered as misconduct and violation of college discipline:

1. Disruption of, or improper interference with, the academic, administrative, sporting, social or other activities of the college including any attempt to prevent any staff member, student or visitor of the college from carrying on his or her work.
2. Violent, indecent, disorderly, threatening, defamatory or offensive behavior or language and use of abusive and derogatory slogans or intimidatory language whilst on college premises or elsewhere.
3. Any form of harassment of any student or other employee of the college or visitor to the college whether in person, in writing, by email, via the internet or otherwise, whilst on college premises or whilst engaged in any college activity.
4. Fraud, deceit, deception, dishonesty or forgery, tampering with or misuse of the college documents or records, identification cards, etc.
5. Furnishing false certificate or false information to any office under the control and jurisdiction of the college.
6. Action which causes or likely to cause injury or impair safety on college premises.
7. Misuse or unauthorized use of college premises or items of property or damage to, or defacement of college or associated property or the property of other members of the college community caused intentionally or recklessly or by negligence, and misappropriation of such property.
8. Engaging in any attempt at wrongful confinement of teachers, offices, employees and students of the college or camping inside.
9. Breach of the provisions of the policies, codes, rules and regulations of the college.
10. Smoking, consuming or possessing alcoholic drinks, dangerous drugs or other intoxicants in the college premises.
11. Indulging in acts of gambling in the college premises.
12. Possessing or using any weapons such as knives, laties, iron chains, iron rods, sticks, explosives and fire arms of any kind in the college premises.
13. Unauthorized audio/video recording/photography of a learning or other activity.
14. An act of ragging which includes the action of teasing, playing a practical joke upon someone, display of noisy, disorderly conduct, teasing by rough or rude treatment or handling, including such activities which causes or likely to cause annoyance, undue hardship, physical or psychological harm or raising apprehension or fear in a fresher or asking the students to do any act or perform something which cause him shame or embarrassment or danger to his life.
15. Conduct which constitutes a criminal offence (including conviction for an offence) where that conduct: (a) took place on college premises or (b) affected or concerned other members of the college community, or (c) damaged the good name of the college, or (d) itself constitutes misconduct within the terms of this code.
16. Any act of moral turpitude.
17. Failure to disclose name and / or other relevant details to an officer or employee of the college in circumstances when it is reasonable to require that such information be given.
18. Failure to comply with a previously imposed warning under this code or any other policies, codes, rules and regulations of the college.
19. The deliberate false activation of a fire alarm or fire extinguisher.
20. Unauthorized occupation of hostel, rooms or unauthorized acquisition or use of college furniture in one’s hostel room or elsewhere.
21. Causing or colluding on the unauthorized entry of any person into the campus or in the unauthorized occupation of any portion of college premises, including hostels by any person.
22. Arousing communal, caste or regional feelings or creating disharmony among students or college staff.
23. Tearing of pages, defacing, burning and destroying of books of the college library.
24. Any offence under law
25. Using or committing an attempt for using unfair means in class test and home examination.
26. Pasting of posters or distributing pamphlets, handbills etc. of an objectionable nature or writing on walls and disfiguring buildings.
27. Disobeying teachers or college administration.
28. Neglects his academic work or other assignments and without any reason absents himself from class.
29. Does not clear his college dues in time.
30. Indulges in politics.
31. Any other act which may be considered by the Principal or the college Discipline Committee to be an act of violation of discipline.

42. Officers authorized to take disciplinary action

The following persons are authorized to take disciplinary action by way of imposing penalties specified under the heading “range of penalties”.

1. The Chief Proctor
2. Disciplinary Committee
3. Principal of the college
4. College Council

Any penalty enumerated under the heading “range of penalties” may be imposed by the Principal or Chief proctor of the college upon the recommendation of a Teacher, Head of the Department, Librarian, Imam-e-Masjid, Hostel Warden, college Controller of Examination, Incharge sports, Head of any college Society, Discipline Committee and college council.

43. Range of Penalties

The following penalties may, for act of indiscipline or misconduct of for sufficient reasons, be imposed on a student, namely:

1. Written warning and information to the guardian.
2. Fine from Rs. 100 to Rs. 5000/-
3. Suspension from the class/department/college/hostel/Mess/Library/ or availing of any other facility.
4. Suspension or cancellation of scholarships, fellowships or any financial assistance from any source or recommendation to the effect to the sanctioning agency.
5. Recovery of pecuniary loss caused to college property.
6. Debarring from participation in sports, debates, different societies, academic or refreshing tours and other such activities.
7. Disqualifying from holding any representative position in the class /college /hostel /mess /sports / clubs and in similar other bodies.
8. Hostel shift and between morning/ evening shift.
9. Expulsion from the college/department/faculty/hostel/mess/library/club for a specified period.
10. Debarring from an examination.
11. Issue of Migration Certificate.
12. Issuance of Character certificate with adverse remarks.
13. Prohibition of further admission or re-admission.
14. Struck-off the college rolls for the current academic year/session or for any extended period.

44. Suspension of studentship

Any student against whom of charge of misconduct has been initiated may be suspended from the college by the Principal which shall continue till the final decision of the competent authority. A review of disciplinary action/actions initiated against a student would lie with the officer issuing the orders, within seven days, and an appeal would lie against the orders of the authorities mentioned in these Rules to the college council.

45. Amendment and annulment of rules

The Principal in consultation with the college council is competent to amend the rules or regulations, except those related to admission policy, in the interest of the institution.

46. Ban on Political Activities

In the light of the Supreme Court verdict which reads as under:

“Student’ indulgence in political activities in the college shall be strictly prohibited”.

“We, therefore, hereby direct that at the time of admission to an educational institution the student and his parent/guardian shall give an undertaking that the student shall not indulge in politics falling which he shall not be allowed admission. And if after the admission, he violates such undertaking i-e “indulges himself in politics” he shall be expelled from the institution, without any further notice. All the educational institutions shall henceforth seek and obtain similar undertaking in respect of all existing enrolled students.

It is explained that the finding with regard to “indulgence in politics” given by the head of institution under his seal and signature shall be final and shall not be questioned except only before the Supreme Court”.

The specimen of undertaking given below has to be filled and signed by the student and his father/guardian on judicial paper and attested by a competent authority to be produces at the time of interview/admission.